Two different jobs that both use the word “inventory.”
Propared is software for planning a production. It was built for theatres, opera companies, dance troupes and live events: scheduling, budgeting, labor management, and a QR-coded inventory of equipment, props, costumes and spaces. PropsHub is built for one thing — the prop list of a film or TV production, drawn from its scene breakdown.
Need to schedule people and budget a season? Propared does that, and PropsHub does not. Need your prop count to come from the script? That is the part PropsHub was built for.
A platform for planning in the performing arts.
As published on propared.com (accessed August 2026), Propared covers scheduling, budgeting, labor management, conflict detection when two things want the same resource, and “production books” you can share. Its inventory runs on QR codes. It holds equipment, props, costumes, people and spaces in one place — so it lists real things, and it does not work counts out of a script breakdown.
It is aimed squarely at theatres, opera companies, dance companies, festivals and venues. That is live events and the performing arts in general — not the scene-by-scene work of film and TV.
Where each one is actually built for the job.
| Capability | PropsHub | Propared |
|---|---|---|
| Scheduling & conflict detection | No | Yes |
| Budgeting & labor management | No | Yes |
| Built for film & TV: film → episode → scene | Yes | Not confirmed — event or production level |
| Prop counts worked out from the scene breakdown | Yes | QR-coded inventory, not drawn from the scenes |
| Open-task checklists on each scene | Yes | Not confirmed |
| Shoot-day scene card you can print or email, with prop table | Yes | Not confirmed |
| QR-code inventory of real things + a phone app alongside | No | Yes |
| “Production book” webpages you can share | No | Yes |
| Public pricing | Yes | Pricing not published |
| Main market | Film & TV productions | Theatre, opera, dance, festivals, venues |
PropsHub
- Scheduling & conflict detection No
- Budgeting & labor management No
- Built for film & TV: film → episode → scene Yes
- Prop counts worked out from the scene breakdown Yes
- Open-task checklists on each scene Yes
- Shoot-day scene card you can print or email, with prop table Yes
- QR-code inventory of real things + a phone app alongside No
- “Production book” webpages you can share No
- Public pricing Yes
- Main market Film & TV productions
Propared
- Scheduling & conflict detection Yes
- Budgeting & labor management Yes
- Built for film & TV: film → episode → scene Not confirmed — event or production level
- Prop counts worked out from the scene breakdown QR-coded inventory, not drawn from the scenes
- Open-task checklists on each scene Not confirmed
- Shoot-day scene card you can print or email, with prop table Not confirmed
- QR-code inventory of real things + a phone app alongside Yes
- “Production book” webpages you can share Yes
- Public pricing Pricing not published
- Main market Theatre, opera, dance, festivals, venues
Propared facts as published on propared.com (accessed August 2026). Propared has a pricing page, but it shows no rates — so we say “not published” rather than guess a number.
If you need to schedule and budget, use Propared.
This one is not close. Propared schedules people, spots it when two jobs want the same resource, and handles budgeting and labor management. PropsHub has none of that. It is the props binder, not the production office.
What PropsHub adds is depth in one place that Propared’s broad inventory does not reach. The prop count is worked out from your scene breakdown itself. Each scene carries a task checklist of its own. And the scene card — which you can print or email — is built around a film → episode → scene structure, not a general catalogue of events.
See how PropsHub compares to other tools.
Excel & Google Sheets — the real incumbent — why it wins, and where it stops being enough.
SyncOnSet for Props — the closest true feature match found — enterprise-only, no public pricing.
StudioBinder — runs the whole production; its props feature is a script tag, not a database.
Keep your production office. Add the props binder it doesn’t cover.
PropsHub is invite-only while we onboard the first productions by hand. Tell us about yours and we’ll set it up with you.